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Dan Martell
- September 03, 2024
Millionaire CEO Explains: 8 Steps to Get Your Sh*t Together
Episode Stats
Length
21 minutes
Words per Minute
228.47058
Word Count
4,855
Sentence Count
188
Summary
Summaries generated with
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.
Transcript
Transcript generated with
Whisper
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turbo
).
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I'm going to share with you how you can actually get rich and even run a multi-million dollar
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business with a complete normal schedule without sacrificing your health, sleep, or time with
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family and friends. These are what the top 0.1% of people use to do more in a day than most people
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do in a complete week. And they're what I use every single day as a multi-million dollar CEO
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despite having crippling ADHD. I'm going to show you everything you should and shouldn't be spending
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time on and even go over my complete calendar so you can immediately implement this process
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into your life. The first time rule is spend money to save time. See, most people spend time
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to save money. They mow their own lawn, they get their own groceries, they drive to Costco to save
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on gas. They're offering their time to anybody, strangers, then they have no time to actually
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invest in themselves. Rich people spend money to save time. Delivery services, lawn care. I mean,
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I don't even put gas in my own car.
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I didn't start there, but I got to that place
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because what I learned a long time ago
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is the difference between a broke person
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and a rich person is a broke person
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prioritizes things differently.
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They prioritize their money over their time.
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They value their money way more than they value their time,
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but rich people value their time
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more than they value money.
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Only spend time on activities
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that are gonna make you money.
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Either they make you better, they teach you new skills,
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they give you more time.
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The key is to reinvest that time
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into other money-making activities.
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If you're CEO, you gotta protect your time
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because if you don't, people won't value it, right?
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So you literally have to say no
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to the current activity sometimes
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to say yes to the big dreams and goals,
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but it starts with first valuing your time.
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You'll never get a penny more than you think you deserve.
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And some of you, the biggest opportunity
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for being more productive
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is just putting a dollar amount on your hour.
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Call it $100, call it $500,
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dollars. Just give it a dollar amount so that when you're looking at things, you can say,
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is this worth it? Will I get that return? If not, you can be polite, just politely say no
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to create the space to become more. The second time rule is big rocks first. Now I know you've
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probably heard people talk about eat that frog or productivity hacks, but I'm going to share
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something that most people get wrong about all that. When I was in my twenties, I used to just
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sit there and write a list of things I want to get done. And I just kind of run through it. If I felt
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like doing something i'd do it and if i didn't i wouldn't and that list just kept kind of snowballing
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forward every day and it never actually get done what i changed that absolutely not only affected
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my ability to get stuff done but it affected my energy affected my ability to be effective is i
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started with the big rocks the challenge was i was doing it completely wrong then one of my mentors
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explained the jar analogy to me see most people their day is like a jar it's a glass jar and if
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you look at it and you start and you put the sand in there you know the little things that you got
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those little micro hey got a second minute so slack messages those distractions and then you
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put the pebbles those could be like some errands you got to run you put that in the jar then you
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put the bigger rocks these could be projects you're trying to move forward and then you got
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like these boulders which are kind of like the big goals for the year the vision for your life
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you try to stuff those in the jar by the time you put everything else in and you stack it up
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nothing fits because all this space is taken up there's a lot of white space all around it what
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he shared with me he's like you take that same jar and you start with the big rocks so you put
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those big massive rocks in your vision your goals you put those in then you put the pebbles you know
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the projects the meaningful things that you have to create then you can pour the sand in on top of
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it and then he said let's see this glass of water this is just even more stuff and just pours the
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water in it it just kind of goes into the jar when you start with the big rocks first you will get
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all of it done if you start with the little things none of it will get done it's death by a thousand
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paper cuts it affects your energy your emotions your ability to drive towards outcomes because
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you're doing it in the wrong order so for example i've got this document called the preloaded year
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and it's essentially a one-page document with each month as a line item and each day as a little
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square and what i do is i use this to put all the big rocks on the calendar the vacations the
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birthdays the big events the money moving activities i like schedule it into my calendar
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and i look at the energy i used to make this mistake all the time where i would organize a
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three-day event and then go on vacation right before it well i was not present on vacation
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with my family because i knew coming back i had this massive event that probably had a lot of
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loose ends i was getting pulled into while i was on vacation so this one little tweak of moving
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the vacation after the event changed my whole family's experience around us going away so when
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i look at my life i take all these big rocks all these boulders all these pebbles and i put them
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them into the calendar. And then all the other little things, the wake surfing with friends,
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then it's here, the concerts, et cetera. Those go there because then I know the big important
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things are going to get done. The birthdays won't get missed. There's all these things that if you
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don't make them a priority, they create emotional shrapnel. Emotional shrapnel is like reaction.
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People upset at you. You got to deal with that. And you don't understand how much time that sucks
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up. Going in proactively, looking at my year. And here's the coolest part about doing it this way.
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is that when the year's done,
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I've got this one pager document
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that I can evaluate all the things I said yes to,
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all the things I wanted to do and ask myself,
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do I wanna do those again this year?
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Do I wanna do that snowboard trip again with those guys?
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Do I wanna do that mountain bike trip?
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Do I wanna take that much time off with the family?
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And those are real questions that you can evaluate
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and pull forward into the current year.
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I've been doing this process for over a decade
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and every year is like a work of art.
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I'm just designing, sculpting, tweaking, editing,
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removing, adding stuff.
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it's the most energy giving activity because it's my life and it's not by default it's by design and
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right off the bat if you add more intentionality into your calendar into your time you will live
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a more fulfilled life and by the way you'll get way more done the other benefit is it also makes
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it easier to say no because i know what everything's going on i can just say yes or no in real
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time somebody texts me like hey do you want to come keynote this event i'm like sorry already
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got a commitment which brings us a time rule number three which is no white space i once was
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was working with a client and he was a very successful entrepreneur. And I remember he said
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to me, he goes, man, I'm like dying right now. I've got way too many meetings and I just don't
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know how to get my head above water. And I said, well, just show me your calendar. And he shows me
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his calendar. And did he have a lot of meetings? Yep. Was there a lot of white space all over the
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place? Uh-huh. Could he take those five, 10 minute white spaces and batch a bunch of stuff together
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so that he got similar meetings done in a shorter period of time? Absolutely. When I saw it, I was
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like, that's a big no-no. So here's my strategy to compress your calendar. I need to recharge like
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everybody else. So you schedule your breaks, you schedule your meals, you schedule your workouts.
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You have to actually schedule the decompression time so that you have the energy to show up better,
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more focused, on point. If you don't do that, then you're always playing catch up or you have this
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thing called bleed time where you go for lunch with a friend and you just like, you're talking,
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and you're having a blast,
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and next thing you know,
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a 60-minute lunch turns into a two-hour catch-up,
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and then you're playing catch-up in the afternoon
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trying to get all your work done.
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So I'm a big fan of batching and blocking my time
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so it creates a forcing function for me
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to not allow bleed time.
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I know a lot of people right now,
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you're thinking, well, scheduling's gonna restrict me.
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I don't like that.
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I like the freedom.
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I started a business because I want freedom.
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I've heard freedom's the thing.
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The truth is, is that scheduling will actually set you free
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to be in the moment because I know that everything I need
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for the next meeting and it's scheduled
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and I've reviewed it is in the calendar,
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I can be with the person I'm with.
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I can literally sit here, no worries, no concern
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and no open loops and I'm just present.
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The value of that is immeasurable because people feel it
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and people don't buy from you for what you know,
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they buy from you for how they feel
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when they spend time with you.
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And for me, the ability to be here now
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because my calendar is dedicated and committed to
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is priceless.
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Which brings us to time rule number four,
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which is optimize for energy.
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Everyone has different energy flows.
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You know, I've learned a long time
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with some people have morning energy.
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Some people, they prefer to stay up late.
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It actually doesn't matter which type of person you are.
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I think when you have what I call human alarm clocks,
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your life might change.
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And all of a sudden those late nights
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to two, three in the morning
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and those sleep-ins till eight or 9 a.m.
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kind of go away
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because you have these little people that wake up
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and they're gonna come get you.
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But when you understand how your mind works
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and what parts of the day you get certain types of work done
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and you optimize for that,
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that's where the productivity comes from.
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There's no person, no high-level person
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that you've ever met that doesn't understand this
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and use it at the fullest degree possible.
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So a few things that I believe in,
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you don't manage your time, you manage your energy.
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A lot of people think about time as this constant,
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but the truth is, is like art class for me
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felt like time was in warp speed.
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Math class for me felt like time stood still.
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So if you even think about the energy
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of the type of work you do,
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Time doesn't feel the same
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because the type of work you do in that time matters.
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So if you know that some of the most critical creative work
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is best done in the morning,
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when your mind is fresh and your ideas are ready to go,
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then you have to bring those creative ideas to the morning.
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If you know that your favorite time to have collaboration
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and conversation with other people is in the afternoon,
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then schedule those meetings in the afternoon.
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But the problem is, is most people,
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they just put it all wherever it goes.
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You know, the morning has 30 minutes of creative work
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and then 30 minutes of a meeting
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and then 30 minutes of a sales call
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and 30 minutes of a conversation with my team
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and it's just all wacky on the energy side.
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So for me, I'm always looking at the energy
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throughout the day, the type of work I'm doing,
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how it makes me feel and I'll even go as far as saying,
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okay, this type of work feels best after I work out.
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Let's batch that after I work out.
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This type of work feels best, you know,
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right before the end of the day
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when everybody's kind of done
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and we're doing just creative brainstorming
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so they're not trying to worry about work.
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Planning, best to do it on a Friday for the Monday
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versus Monday morning because Monday morning people are ready to get the work done. They're
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not thinking strategically and wanting to plan. That level of awareness on your energy will change
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the game for you to be way more productive. Which brings us to time rule number five, which is
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batch work. One of my favorite exercises to show clients when I'm working with them around
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productivity is the idea of counting to one to 26 and also saying out the alphabet. So if I ask you
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to count one to 26 and you do that and then I say, okay, now say out loud ABC all the way to Z and
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you do that and I measured you to do those two things as fast as possible in order. Most people
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could get them done in about 45 seconds to a minute. As soon as I ask you to go 1A, 2B, 3C
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and onward, all of a sudden the time takes two to three times more time. Most people are context
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switching all day long versus what I teach people is to dump all of the activities, all the projects,
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Just dump it down on a piece of paper
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and a note file on your phone
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and then group similar activities together.
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Then we sequence them by blocking them into your calendar.
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So the best way to do this
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that most people are never taught
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is to dump, chunk, and sequence.
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So what we do in step one
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is we dump everything on our minds.
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When you're feeling overwhelmed,
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there's a lot of loose ends,
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just get it out of your brain onto pieces of paper.
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Your brain is not meant to be a storage place
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for information.
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Then what I wanna do is I wanna chunk
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those similar activities together so that I can look at.
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If it's phone calls, I'll put those together.
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If it's meetings I'm gonna have with other people,
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I put those together.
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If it's creating content, I put that together.
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If it's saying no to things,
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I'll put all those phone calls together.
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What I'm doing is I'm grouping them to similar type energy
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and putting them together.
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Now, this is where sequence comes into play,
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where I take all those activities
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and I block them into my calendar in a sequence
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that respects my energy
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and has the highest probability of being absolutely awesome.
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If I'm shooting content, you're better off shooting three videos, not one today, one tomorrow,
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the one the day after. If you're already in the zone for creating content, you've already ramped
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up, shoot the content. Same thing for like project management. Same thing for like creative work.
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Look for things that are similar headspace and energy. Example would be writing, drawing,
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content creation, planning, being creative, strategic work, vision work. Put those pieces
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of work together so you can be in the energy and bring it to completion. Which brings us to time
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rule number six, which is net time. Easily one of my favorite things. I'm like a nerd when it comes
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to net time. Net time stands for no extra time. So what you do is once you've got all the stuff
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laid out and your energies match into your calendar, you want to start asking yourself,
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is there opportunities for me to merge these things together? For example, a lot of my phone
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calls, I make them when I'm in commute in transit because I'm in the car and I can do them. So my
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team has this little notes file called at calls, a little Google doc puts all the calls in there,
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adds it to my calendar with a link before I start driving I open it up it's got the numbers in there
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and I just with the details of why I've got a call and I just click them and I call the person
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and the cool part is because I'm driving they know that I don't got 30 minutes to just catch up so
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it's like almost like a trick to just do it now let the person know you're busy we just got this
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really quick conversation to have and then we move on so that way I'm not taking up extra time when
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I'm at my desk being creative or meetings with other people I'm doing it when I'm doing something
00:13:12.080
else other fun ways I do this to give you some inspiration a lot of my in-person meetings my
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one-on-ones i do them on scooters i know it's kind of weird electric scooters i just love it
00:13:21.320
we have this great path we get on the scooters i have a list in my mind of things i need to talk
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to them about we scoot around for 30 minutes we come back it's fun it's disarming and it
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just makes everything better i mean i don't feel like i'm working when i'm on an electric scooter
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i also use founder's hikes so i have a founder's hike i do every tuesday the whole world is invited
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we meet at knox mountain park in colonna bc at 6 25 a.m in the parking lot and that way when
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people message me and they're like hey dan i'd love to take you out for coffee and pick your
00:13:47.480
brain or hey dan i'd love to meet up and tell you about my idea or hey dan i'd love to get your
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advice on this thing and a lot of these people are folks i do not know i've never met but they
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follow me on social media i just say sure meet me at the founder site and it does a lot of cool
00:13:59.000
things it allows me to still get my workout in my cardio have great conversations with people i
00:14:03.480
otherwise wouldn't have the chance to meet and it doesn't take time away from my team or my family
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another one is hot tub reading i love going in the hot tub almost daily because i feel like i'm on
00:14:12.600
vacation if i've spent time in the hot tub it turns out that reading in the hot tub is a lot
00:14:17.480
of fun so i have a waterproof kindle now they used to not be waterproof and i'd probably go
00:14:21.800
through one or two a year because i'd accidentally knock it into the water where i do most of my
00:14:25.960
reading i also like for some reason texting people podcasts i'm doing travel stuff requests i just
00:14:32.440
like to do it in the hot tub i don't know if it's because i just feel really good about life and that
00:14:36.760
energy is felt over my text messages but i know that about me so i do it ig lives while hiking
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or on the treadmill i love to go live for my audience but i don't want to take away from my
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family or my team so when i got to go hike with my dog blaze and go kick the ball down the hill
00:14:50.440
for him to run back or i'm on the treadmill downstairs doing zone two cardio i just go live
00:14:55.080
i pretty much have a phone mount in all the different places i spend time so i'll just put
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the phone on the mount hit go live and just answer questions so i'm getting my sweat on and i'm being
00:15:04.360
helpful to other people i even do this with my iron man training because when you're doing you
00:15:07.960
you know, 15 to 25 hours of training a week,
00:15:10.860
it starts to eat things up.
00:15:12.200
So I would schedule all my internal meetings with my team
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to be done while I was on the bike on Zoom.
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I even got this cool little table
00:15:19.080
that would roll right over the bike for my indoor training.
00:15:21.520
And I would go for three, four hour bike rides
00:15:23.740
while I was doing my internal meetings with my team.
00:15:25.960
Now, is that optimal?
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It actually made my brain better.
00:15:28.680
It might not have been fun to watch me,
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you know, huffing and puffing,
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especially if I was trying to attack a hill,
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but it didn't take away from other areas of my life,
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which is always key.
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which brings us to time rule number seven,
00:15:39.100
which is to negotiate the needs.
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I've got these three things.
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Anytime I'm making a decision, I always go to.
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First one is business fundamentals,
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whatever I gotta do to be successful.
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My success habits for me,
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so that I can be the best version of me.
00:15:51.160
And the third is commitments I make to other people.
00:15:53.940
And sometimes I get myself in trouble
00:15:55.880
where I say yes to a lot of people, get overwhelmed,
00:15:58.780
and don't realize it's gonna impact the calendar
00:16:00.900
of people I love in my life.
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Business partners, family members.
00:16:04.080
Many times it's my wife or my kids.
00:16:05.820
So I've just learned over the years,
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before I make any big decisions about starting a company,
00:16:10.440
buying a company, or things that are gonna impact my life,
00:16:12.720
I always go through this filter.
00:16:14.120
So for example, when I was deciding to start Martell Media,
00:16:17.500
which is to create the volume of content we do here,
00:16:20.180
we're putting out hundreds of pieces of content every month,
00:16:22.840
I realized it was gonna require
00:16:24.360
a completely different calendar
00:16:26.280
for me to be able to do that.
00:16:27.680
Meaning that like 80% of my calendar
00:16:29.900
would have to be changed
00:16:31.240
so that I had the space to be able to do this.
00:16:33.220
So I remember I was hiking one day
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And I started making phone calls.
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I called obviously my wife to let her know
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what I was making commitment to.
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And she gave me her concerns and I took those.
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I called my business partners at SaaS Academy
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and I said, here's what I'm thinking to do.
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They were crazy supportive.
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I was worried.
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They said, why are you not doing this now?
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I called my other business partners
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where I buy software companies and said,
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here's what I'm thinking of doing.
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It's gonna affect these things.
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And they said, I think we can manage.
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I called other people that I'd made commitments to,
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advisory roles, business partners,
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and just pretty much told them, I used to do this.
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I can't do this anymore.
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If that's gonna impact us, let me know.
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And I just took all that feedback,
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most of it positive, all the issues,
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and I just resolved it.
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And because I did that,
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it allowed me not to have to deal
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with the emotional strain of feeling guilty
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for letting people down.
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And I think oftentimes in life,
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we just don't negotiate our needs.
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We're not clear about what we want out of life.
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One of my favorite things to tell people
00:17:27.820
is to express your preferences.
00:17:30.140
If you want to do more,
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but it's gonna require you to say no to other people,
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express that talk to them sit down review your goals have them explain to you how they think
00:17:40.360
it's going to impact them so that you can actually offer a different solution or help them overcome
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that fear some of it is not even a reality yet it's just a concern look at your calendar and
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ask yourself whatever your goals are does your calendar match your dreams match your desires
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are they aligned see most people tell me what's important to them family their business the
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community work they do.
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And I just say, show me your calendar
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and show me your bank account.
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And unfortunately, most of the time,
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the things they said are priorities to them
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are not in their calendar
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or their bank account doesn't reflect those investments.
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So be quick to negotiate with people,
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reset expectations and manage the needs
00:18:18.080
that they have to deliver on your goals.
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Which brings us to time rule number eight,
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which is to look for leverage.
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The name of the game of being productive is leverage
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because you can only do so much in an hour.
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So this is the equation.
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The output that you're able to create is your time multiplied by leverage equals the size of
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your output. You have the same amount of hours as Elon Musk or Jeff Bezos or Richard Branson
00:18:42.880
or Mark Zuckerberg, except they have a lot more output per unit of time. Why? They have leverage,
00:18:49.260
they have teams, they have capital, they have relationships, they have experience, goodwill.
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I remember when I moved to San Francisco after selling my first company, I met this guy named
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Naval Ravikant, and he introduced me to this framework that I now call the four C's of leverage.
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The first one is content. If you think of creating a standard operating procedure or a training video,
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you create that content once, and it can be seen by a bazillion people, and it takes no more of
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your time. Huge amount of leverage. Think about this video. I'd shoot it once to teach people
00:19:18.500
stuff, and everybody could watch it in the world, and it wouldn't take any more of my time than the
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initial shooting. The second C is code. Code stands for like automation, tooling, software. There's a
00:19:29.020
lot of small businesses, a lot of individuals that don't have the tools for productivity. They don't
00:19:33.260
have a way to capture information. They don't use tools like a Notion or an Asana for project
00:19:37.660
management. They don't have a CRM system for their business so they can track their customers and
00:19:42.640
what they've bought and what they've said to them. Some people are still sending around faxes instead
00:19:47.000
of using slack for communication think about code is opportunities to automate or build tools to
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manage workflows for moving information and projects forward the third c is capital right
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as much as i think it takes resourcefulness to be successful not money certain things like inventory
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requires dollar bills to pay somebody to give you that inventory to turn it into a finished good
00:20:11.640
that you can sell to a customer or for you to invest in you know a computer so that you can be
00:20:16.920
more productive or the latest iphone or the camera that you're going to need to create content so
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there is capital and you want to make sure that you're always asking yourself like how do i get
00:20:25.160
more efficient with the use of capital because then i get more leverage the fourth c is collaboration
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and that really comes down to people and this is where most of you guys probably have experienced
00:20:34.040
this right if i want to get more done i need somebody to help me how do i enroll that person
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into helping me without it taking more of my time because i want it done right you know you hear this
00:20:43.240
all the time. I should do it myself. That's a failed strategy. To the degree that you can master
00:20:47.980
these four C's, content, code, capital, and collaboration, anything you envision could come
00:20:54.180
true. That's how we increase our leverage and our productivity and our output. If you don't
00:20:58.760
understand this, then you're just going to be working really hard, long hours, and you're not
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going to get a lot done. You need a better way to create output using the four master skills of
00:21:08.320
leverage. That's how I schedule my day as a multi-million dollar CEO. But if you want to
00:21:11.880
watch this play out in real time. Click the link and I'll see you on the other side.
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