Order of Man - March 18, 2022


Optimize Your Day, Optimize Your Life ｜ FRIDAY FIELD NOTES

Topics
morning ritual buffering system optimize your day
Hosted by
Ryan Michler
Mentioned
Brandy Bedros Koulian Chris Gatchko Chad Drew
Raising Daughters, Living with Your Choices, and How to Crush it in Sales ｜ ASK ME ANYTHING JOHN DELONY ｜ Own Your Past

Episode Stats


Length

21 minutes

Words per minute

197.84

Word count

4,347

Sentence count

351

Harmful content

Misogyny

3

sentences flagged


Summary

Summaries generated with gmurro/bart-large-finetuned-filtered-spotify-podcast-summ .

In this episode, Ryan talks about how you can optimize your day by focusing on the 5 simple things you can do to make the most out of every single moment of your day. 1. Start your day the night before. 2. Set your intentions for the day. 3. Plan out your day in advance. 4. Start the day with a plan. 5. Schedule a workout. 6. Plan your evening. 7. Schedule your weekends. 8. Schedule the weekend. 9. Sleep in. 10. Get up early. 11. Get out of bed. 12. Get dressed. 13. Get your coffee. 14. Eat breakfast. 15. Drink a glass of water. 16. Eat lunch. 17. Sleep. 18. Listen to music. 19. Connect with your friends and family.

Transcript

Transcript generated with Whisper (turbo).
Misogyny classifications generated with MilaNLProc/bert-base-uncased-ear-misogyny .
Topics generated with Qwen2.5-3B-Instruct.
Hosts, guests, and mentioned names generated with spaCy (en_core_web_sm), reconciled against Wikidata.
00:00:00.000 You're a man of action. You live life to the fullest. Embrace your fears and boldly chart
00:00:04.980 your own path. When life knocks you down, you get back up one more time. Every time.
00:00:10.440 You are not easily deterred or defeated. Rugged. Resilient. Strong. This is your life. This is who
00:00:17.160 you are. This is who you will become. At the end of the day, and after all is said and done,
00:00:22.700 you can call yourself a man. Gentlemen, what is going on today? My name is Ryan Michler.
00:00:27.500 I'm the host and the founder of the Order of Man podcast, The Movement. Welcome here. Welcome
00:00:32.440 back. If you're new to the show, what I want to do on this Friday, Field Notes, is give you
00:00:36.980 some information, some ideas, and thoughts that I've been thinking about from throughout the week
00:00:40.840 that are going to serve you as a man more effectively. It's going to help you as a
00:00:43.800 father, a husband, a business owner, a community leader, really just any facet of your life.
00:00:49.040 So today, we're going to talk about daily optimization, how you optimize your day,
00:00:53.860 and how if you can stack enough optimized days together, that starts to create long-term wins.
00:00:59.580 And in turn, you can optimize your entire life by focusing on the daily unit. So we're going to
00:01:05.180 talk about that. Before I do, just want to mention my friends over at Origin USA making some big moves.
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00:01:55.180 All right, guys, let's talk about optimizing your day, which in turn will lead you to optimizing your
00:01:59.720 life. Fortunately, I've been pretty good at this over my lifetime. Not always perfect,
00:02:05.420 not always dialed in, but somewhat effective, which has led me to some tremendous results.
00:02:10.700 And when I've deviated from what I'm going to share with you today, it leads to, if you stack
00:02:15.500 enough deviation to obviously poor performance and poor results, but it's very simple. And I don't
00:02:22.040 want you to overlook the power and importance of what I'm going to share with you today, just because
00:02:27.320 it's simple. I would challenge you to take the next 30 days and do these five or six things that
00:02:32.600 I'm going to share with you, and then go back after and evaluate whether the last 30 days changed.
00:02:37.880 If it did, great. Keep doing it. If it didn't tweak, adjust, fix it where you can. But I can assure you
00:02:44.380 that your life is going to get better if you do this. Number one, start your day. If you want to
00:02:49.600 optimize the day and make the most of every single moment, start your day the night before. All right,
00:02:54.560 when you wake up at five or six or seven or nine or whatever time you wake up, your day should be
00:02:59.500 entirely planned out, entirely mapped out. The only thing that you're going to need to change is if
00:03:04.700 something happened throughout the night, or maybe you got an email that needs to be addressed, or you
00:03:11.100 had a little emergency or a fire that needs to be put out. But really, your day should be almost
00:03:16.700 entirely planned. I'm talking 90, 95, 98% completely planned. And I found that if I have my next day
00:03:24.380 planned out the night before, then I get up enthused. I get up with energy and excitement for the day,
00:03:31.460 because I know exactly what needs to be done. And everything's in place from my daily plan,
00:03:36.860 my computer, my office is set up. If I'm going to the gym, the clothes are out, the drinks ready to
00:03:42.360 go. I've already looked at what the workout is. There's very little guesswork because the more
00:03:47.220 friction you put between you and optimizing your day, the less likely it is you're going to get it
00:03:52.740 done. And the more likely you're going to get side railed, distracted, and fall off the wagon
00:03:59.760 because everything's coming at you from advertising and demands for your time and attention and phone
00:04:06.360 calls and emails and requests and sales calls, soliciting. All of this comes at you a thousand
00:04:12.560 miles an hour. You need to know what you're going to do from day one. So what I do at the end of every
00:04:17.860 single day is I get my battle planner out. I'll show this to you. If you're watching on YouTube,
00:04:22.620 youtube.com slash order of man. I've always got my battle planner right here within your arm's reach.
00:04:28.000 I get this out. I do my checklist. So I'm going to go through and see what got done,
00:04:33.920 what didn't get done. And I'm going to roll over tasks that did not get completed to the next day.
00:04:39.240 So I'm ready to go in the morning. So guys plan out your day the night before. Don't ever leave your
00:04:43.140 office and don't over close your eyes without planning out that day and thinking about how
00:04:47.880 the, that, that current day went so you can make it better tomorrow. All right. Number two is when
00:04:53.000 you wake up, have a morning routine, have a, and a routine is good. I would even go so far as saying
00:04:59.420 have a ritual, right? If you have a ritual in place that's completed every single morning, you're going
00:05:06.180 to be more likely to do it. It's going to be much more efficient. You know, it's going to produce
00:05:11.240 results. You've already evaluated it. If it isn't working, you can tweak and adjust along the way,
00:05:16.340 but a morning ritual is something that you can do every single day without fail. And you know,
00:05:22.420 it's going to set you up on the right path. If you're not already doing a morning ritual,
00:05:26.780 then I would suggest that you do it. Obviously get up, get going, map out what you're going to do.
00:05:34.000 It starts the night before, but my morning ritual looks like this. I wake up and depending on what
00:05:39.840 morning it is, I don't, I try to stay off the phone. First thing, I don't want to get on the
00:05:43.820 phone and check emails and all that kind of stuff, because then I'm putting myself at the whim of
00:05:47.920 what other people want from me. So don't, no phone. And then I go straight into exercise again,
00:05:55.340 depending on the morning. So if I'm going to go train jujitsu, I'm going to get up, I'm going to
00:05:59.660 change all my clothes are out from the night before, no phone. I'm going to get some water. I'm
00:06:04.620 going to hydrate because I went eight hours plus without any water. So I'm going to get some water in
00:06:08.860 my system. I'm going to get those joints in the body moving again, no emails, no phone,
00:06:13.640 nothing like that. I'm going to go do my workout. I'm going to come home. And one thing I do with my
00:06:18.760 family is we do a morning meeting. So we get together every morning at seven 30 in the morning
00:06:23.840 and we discuss what the day's like. And that could take us two minutes one day and 11 minutes the next
00:06:29.900 day. We don't have a set time on that, but we do that every single morning. And it gets all of us
00:06:35.000 as a family unit on the same page, working towards the same goals and knowing where all of us are
00:06:40.520 going to be. So that's very simple. All right. I've seen people have morning routines that are
00:06:46.300 like two hours or three hours and they have 17 steps. No, for me, it's get up, hydrate, exercise,
00:06:53.860 morning meeting, go shower, clean up, change, get ready for the day. And then the next part of my
00:06:59.140 morning routine is to come in and get out that battle planner and look at it from the night before
00:07:04.920 and start planning and mapping out my current day. And that might take me about 10 minutes.
00:07:10.500 I'm just going to review for the most part, but that's the time where I start checking emails,
00:07:15.800 messages so that I can plug in anything that needs to be plugged in into my battle planner that may have
00:07:21.340 come up overnight or needs to be adjusted or changed on my calendar. Okay. So again, start the night
00:07:28.620 before morning ritual. And then number three is don't negotiate with your calendar. Now, I just
00:07:36.440 told you that if something comes up overnight or there's a little fire or the priority changes,
00:07:41.820 then I may have to adjust my calendar, which is fine. Okay. And I'll tell you how you do this in a
00:07:47.060 minute, but I live and die by my calendar, right? If it's not on my calendar, it's hit or miss. If it is
00:07:53.200 on my calendar, it's going to get done. My wife has access to my calendar. My assistant has access
00:07:59.660 to my calendar. Both of them plug things in, whether it's date night with my wife or Brandy,
00:08:05.280 my assistant may say that she needs or set up a podcast for me or a phone call with somebody.
00:08:11.220 So she'll throw that in the calendar. So I live and die by the calendar. And it's much more effective
00:08:17.860 when you do. I know people who don't even have calendars. Maybe they just jot it down. I don't
00:08:23.080 even know how they do it. But what I would suggest is that you don't negotiate it with it. Do all of
00:08:28.380 your negotiation with your calendar before you put it on the calendar. Because once it's there,
00:08:33.560 once it's inked on the calendar, it's a done deal. Now things are going to come up, right?
00:08:38.960 Fire, little fires are going to happen. One of your kids is going to break their arm.
00:08:43.500 Your wife is going to have an emergency. Your boss has a new priority at work. A client calls and it 1.00
00:08:50.480 takes precedent over something else you might be doing. Some of that stuff comes up. So here's
00:08:54.420 what I would suggest to you. Always build buffers into your calendar. This is how you do not negotiate
00:09:00.240 with your calendar, but you place those buffers in place. So I typically work in hour blocks. So 60
00:09:06.800 minutes. But what I do is I always put a buffer before and after. That means that if I have a call,
00:09:14.060 for example, at 10 o'clock or a podcast, that meeting block is actually 9.30 to 11.30. Half an
00:09:22.720 hour before, half an hour after. And so my next meeting, if I have an hour long meeting at 10,
00:09:28.780 my next meeting cannot take place until 11.30. And that allows for a time that maybe a conversation
00:09:35.780 goes longer, or there's a couple of emails I need to check between appointments, or there's a follow
00:09:40.660 up to a conversation I have that I need to address and be aware of. It gives me time.
00:09:45.620 When I get impatient and frustrated is when I don't have enough time to do what I need to be doing
00:09:52.720 and I'm rushed. So I built this buffering system in years and years ago, and I can tell you it's a
00:09:58.620 lifesaver. And some people might say, well, if you have all this buffer time, is that just downtime?
00:10:02.580 No, not at all. I'm not saying don't be effective. Don't be productive in that time.
00:10:07.860 I'm saying you can be the most productive because you got a half an hour window to crank out 10 emails
00:10:13.020 or 20 emails, or maybe read a portion of a book, or take some notes in your journal, or make a few
00:10:19.760 calls, or send your wife a text to tell her you love her, or whatever it is, you've got that buffer
00:10:26.540 and that downtime to do it. And it keeps all of your meetings intact on the calendar.
00:10:32.400 Next guys, learn to delegate. Okay. We have to learn to delegate. Everything needs to get done,
00:10:38.820 right? But you don't need to do everything. And that's what so many men struggle with in their
00:10:44.500 lives. They think that, well, they even say things like, well, you know, if you want it done right,
00:10:49.460 you have to do it yourself. That isn't true. You're just saying that because you're not willing
00:10:55.420 or able to take the time to find somebody who could do something better than you can do.
00:11:02.260 I mentioned Brandy and I use the term assistant. That's probably not the right term because she's 1.00
00:11:07.620 so much more than that within the organization. And she does certain things about this business
00:11:14.040 significantly better than I can ever do. And so I used to think, well, I have to do it all.
00:11:19.740 No, she's going to handle a lot of that because she's talented with it. She's good at it. It takes 1.00
00:11:25.920 it off my plate to focus on the things that I'm talented with and good with. And then it allows
00:11:30.500 everything to keep moving because it all has to get done. So guys, get out of the trap and the mindset.
00:11:36.040 If you want to optimize your day and optimize your life of thinking that you need to do everything,
00:11:41.440 you don't. Okay. You should, as my friend Bedros Koulian says, focus on your, I believe the term
00:11:49.260 he uses is a zone of genius. And so my zone of genius is podcasting. I'm not saying that I'm
00:11:54.860 God's gift to podcasting. I'm saying that's what I'm uniquely gifted and qualified of doing.
00:12:00.080 And that's what I enjoy doing and want to do. But I don't want to send emails. I don't want to follow
00:12:05.060 up. I don't want to run our store. I don't want to edit the podcast. Chad does that. Okay. I don't
00:12:10.760 want to video the podcast. Todd does some of that. Like I've got a team around me when we run events.
00:12:16.160 I don't want to do all the logistics. I don't want to look for the porta potties and rent those
00:12:20.420 things. I don't want to figure out how to, how to get ahold of everybody and, and, and points of
00:12:26.140 contact and emergency and application. I don't want to do that. So Chris Gatchko, our event coordinator
00:12:30.900 does that. And all of those people that I've brought on in these departments, even within our iron
00:12:35.880 council, I don't want to do membership and billing stuff. I want to talk with the guys.
00:12:40.040 I want to inspire them. I want to entertain them. I want to educate them and inform them
00:12:43.440 and help them become better men. I don't want to input their credit card information
00:12:48.000 or, you know, like refund a payment if, if something got out of whack. So we have Drew
00:12:54.720 and he takes care of that, right? So we have a team in place to handle all of this. And this
00:13:00.140 is how I get so much done. And you might look and think, oh my goodness, Ryan's getting all this
00:13:04.280 done and look at all these podcasts and look at all these guests and look at the iron council.
00:13:08.280 Yes. All of that is getting done. I am doing very little of it. I'm, I'm, I'm the, I'm the
00:13:14.960 face. Okay. And, and the voice maybe. And then we have all of these other little components and
00:13:20.340 everybody else, all these talented players in the right place to do these things that are going to
00:13:25.760 keep the machine running. Get over yourself, let go of the ego so you can win. Isn't that what we
00:13:32.660 want? You can't win on your own. Okay. Life, business relationships. Those are not individual
00:13:39.000 sports. Those are team sports. Get your teammates involved. All right. Number five, this is actually
00:13:45.800 along the same lines, but even before, maybe I should have made this number four instead of number
00:13:50.120 five, learn to say no. Okay. You don't need to do everything. You don't owe everybody a response.
00:13:59.260 You don't have to make other people's problems, your priority. You don't have to do favors at every
00:14:05.780 turn. Now, of course you want to be helpful. We should be charitable with our time and our attention
00:14:12.220 and our services. We should strive to serve other people. We should give back. We should donate to
00:14:17.660 charity. We should get involved with our community. Yes, absolutely. But you can't do it all. It's just
00:14:24.240 not possible. And when you say yes to something that you know you don't want to do or know you
00:14:30.080 shouldn't be doing, then what you're actually doing is simultaneously saying no to the great
00:14:34.820 opportunities where you could genuinely serve and help other people. So you don't need to respond to
00:14:41.080 every email. Not everybody needs a text back. I actually had to learn this the hard way on social
00:14:47.020 media because I used to believe that if somebody reached out, I need to respond back to everybody.
00:14:52.020 And I've gotten to the point now, I just can't do that. And if I spend all of my time responding
00:14:58.600 to every comment, responding to every message, hitting everybody back, I just won't accomplish
00:15:05.360 what I want, which is to have powerful conversations that are ultimately designed to serve you guys as
00:15:11.000 men. So learn to say no. Here's the trick. It's hard at first, but every time you say no,
00:15:18.900 it gets easier. The hardest time to say no is the first time. But when you learn to assert yourself
00:15:25.220 and you learn what's important and you learn what's not important and you say no as often as you can in
00:15:32.220 the appropriate places, then it's going to become easier for you. And then with whatever's left,
00:15:38.980 either you do it or delegate, which was point number four. Okay. And the last point that I'm going to make
00:15:43.860 for you for optimizing your day. Again, a very short list, but it doesn't need to be 27 things
00:15:50.040 you need to do. It's very simple. If you just implement these six things, I guarantee your life's
00:15:54.880 going to get better. Not today, not this week, the rest of the year, the rest of your life, do this.
00:16:00.980 The last one is close down your day. All right. Every paragraph has a start and a stop. Every book
00:16:10.560 has a beginning chapter and the end, right? Every season has a beginning and an end. Like every day
00:16:19.060 should have a beginning and an end. We don't want our days to roll over indefinitely forever because if
00:16:26.540 you don't close out your day, you're not putting a period at the end of the sentence. Okay. You're
00:16:31.800 not putting a, the end at the end of that chapter, that book, close out your day, ask yourself, wrap
00:16:38.220 it up. How did this go? What did I get done? What didn't I get done? Where was I good? Where was I
00:16:44.720 effective? Where did I say no? How did I free up time? How did I serve other people? Who did I care
00:16:50.480 about today? Who did I make feel important? How did I move my business forward? How much more money
00:16:56.860 did I make? What debt did I pay off today? How much debt better does my grass look because I took a
00:17:02.280 little time and mowed it this afternoon? Like go and review your day and then put a period on it.
00:17:08.420 And the way that you do that is you wash your hands of the day. You said, I did what I could do.
00:17:13.640 Maybe it was good. Maybe it wasn't good. Maybe I could do it better. Great. That's where you can
00:17:19.020 roll it over to tomorrow. So if you get to the end of your day and you're capping out your day and
00:17:22.840 you're like, man, I was like 80% productive. And this 20% of activities that I didn't get to,
00:17:30.160 I couldn't do it because time wouldn't allow for it, but I'm going to do that tomorrow.
00:17:34.600 And then jot it down in your planner, whatever planner you're using, jot it down. And then what
00:17:39.600 that allows you to do is to be home and to be present and to be focused on your wife and your
00:17:48.180 children or your charitable activities or your neighbors or your friends and family and the
00:17:52.780 barbecue you're going to go to. It allows you to be fully present in those moments. I had a friend
00:17:57.920 who at the end of the day, he would drive home and he would turn off the radio. He would just sit in
00:18:03.500 silence and that gave him some buffer time to think about how he was going to serve his family.
00:18:07.880 And then he would get into his driveway and he would close the door behind him, his car door,
00:18:11.820 and he would walk to the front door. And at the front door, there was a big tree with a large
00:18:17.240 branch that hung out from that tree. And he would literally reach up, grab the tree,
00:18:22.820 that branch rather, and he would hang there for about 10 or 20 seconds every day.
00:18:28.420 And he told me about this. I asked him why he did that. He says, I'm literally leaving my troubles at
00:18:32.860 the door because I want to be there with my family. Well, he can do that because he has a system in
00:18:37.380 place. And part of that system, part of closing out his day is hanging on that tree branch and letting
00:18:43.260 everything go. Now you can't just do it because you want to do it. You have to have a system in
00:18:47.420 place to let it go. That's where a planner comes into play, a tool like that. So you can actually
00:18:52.740 jot it down and forget about it and know that it'll be there waiting for you tomorrow.
00:18:58.480 Guys, this is simple stuff. Very simple. So simple that so many of you will overlook it.
00:19:04.900 And you'll buy 17 books this year about how to optimize your day and to make the most of every
00:19:11.200 single moment. And you'll go to the conferences and read all the courses and all the books and
00:19:16.080 listen to all the podcasts. You don't need that. You just need to do these six things.
00:19:21.920 Religiously, continually, consistently start your day the night before. Do that today.
00:19:28.920 You're listening to this. I don't know if it's eight o'clock a.m. or p.m., but tomorrow starts right
00:19:34.440 now today. Number two, do that morning ritual. Experiment with it. You don't need 17 things.
00:19:40.460 You need like four things. Wake up, hydrate with water, maybe get a healthy bite to eat,
00:19:47.660 do your exercise, have your family meeting or your individual meeting, have a ritual for the way that
00:19:52.900 you get ready from your shower to the way you brush your teeth and everywhere in between.
00:19:57.040 And then get on with your day into your plan. Number three, don't negotiate with your calendar.
00:20:04.880 Negotiate beforehand, but once it's on your calendar, lock it in, live and die by the calendar
00:20:09.220 and create those buffers half an hour before and after meetings so you're not just killing yourself
00:20:14.940 because you're running from meeting to meeting to meeting. Number four, delegate tasks. You don't
00:20:20.160 have to do it all. You shouldn't do it all. And those people who say, if you want it done right,
00:20:23.520 you have to do it yourself, are wrong. If you want it done right, you have to have the right person to
00:20:29.720 do it. That might be you and it's likely somebody else. So learn to delegate. Number five, learn to say
00:20:36.180 no. So you can say yes to the things that are important. And number six, close out your day.
00:20:42.720 It's that simple, guys. It's very, very simple. Don't overlook its simplicity and don't think it
00:20:48.100 can't serve you. Do those six things today, tomorrow, the next day, next week, next month,
00:20:53.340 next year, forever. And your life will be better because you're optimizing the thing entirely within
00:20:58.740 your control, your calendar, your schedule, the way that things go. Granted, things are going to come up,
00:21:03.900 but the plans I gave, you're going to allow for some of those buffers and those hedges.
00:21:07.840 But if you optimize your day, I guarantee you're going to optimize your life.
00:21:10.880 All right, you guys go get after. Oh, by the way, this is coming out on Friday.
00:21:15.600 So we're having the weekend. Your weekend should be optimized too. A weekend isn't cheat time. It
00:21:22.600 isn't a time to deviate from what you want. It might adjust a little bit, right? You're not going to go
00:21:28.560 into work probably on a Saturday or Sunday. You might be going to church instead, for example,
00:21:32.160 but that doesn't allow you to deviate from the path. It just means you adjust the path a little
00:21:37.200 bit. Stay on the path on Saturday and Sunday. All right? It's not just a five-day-a-week thing.
00:21:42.140 It's a seven-day-a-week thing. All right, guys, get out there, take action, and become the man you
00:21:47.460 are meant to be. Thank you for listening to the Order of Man podcast. If you're ready to take charge
00:21:52.280 of your life and be more of the man you were meant to be, we invite you to join the order at
00:21:57.020 orderofman.com.